A run of show, also known as a rundown, is an essential tool for organizing and managing events, broadcasts, and live performances. It serves as a comprehensive schedule that outlines the order and timing of all elements within a production, ensuring a smooth and cohesive flow. The run of show typically includes details such as segment durations, speaker introductions, technical cues, and performance start and stop times. By providing a clear and structured framework, it enables event producers, stage managers, and other professionals to coordinate their efforts effectively and execute the event according to plan.
Structure for a Killer Run of Show (ROS)
A well-structured run of show (ROS) is crucial for any event, ensuring a seamless flow and keeping everything on track. Here’s a comprehensive guide to crafting the perfect ROS:
Essential Elements
- Event Name and Date: Clearly state the event’s title and the date it takes place.
- Event Overview: Provide a brief summary of the event’s purpose and key details.
- Attendees: List the expected number of attendees and their demographics.
- Venue: Specify the venue’s name, address, and contact information.
- Time: Include the event’s start and end times.
Timeline
Create a detailed timeline for the day, dividing it into distinct segments with specific activities or speeches.
Sample Timeline
| Time | Segment | Activity | Speaker |
|---|---|---|---|
| 9:00 AM | Registration | Attendees arrive and register | N/A |
| 9:30 AM | Opening Remarks | Welcome speech and introduction | Event Organizer |
| 10:00 AM | Keynote Speech | Industry expert shares insights | Keynote Speaker |
| 11:00 AM | Break | Networking and refreshments | N/A |
| 11:30 AM | Panel Discussion | Experts engage in a Q&A session | Panel Members |
Segments
- Opening: Start the event with a welcome address, setting the tone and goals.
- Keynote Speech: Feature an industry expert to deliver a compelling and informative keynote.
- Panel Discussion: Engage a group of experts in a Q&A session on a specific topic.
- Break: Schedule breaks throughout the event for networking and refreshments.
- Workshops: Offer interactive sessions where attendees can learn about specific topics.
- Closing Remarks: Conclude the event with a summary and call to action.
Logistics
- Venue Management: Include details about parking, accessibility, and any other venue-related information.
- Catering: If catering is provided, specify the menu and dietary restrictions.
- Equipment: List any necessary equipment, such as projectors, sound systems, or microphones.
- Staffing: Indicate the number and roles of staff members needed to manage the event.
Additional Tips
- Keep it Concise: Aim for a concise and easy-to-follow document.
- Use Visuals: Incorporate tables, charts, or images to enhance readability and clarity.
- Proofread Carefully: Ensure the ROS is free of errors and inconsistencies.
- Distribute Prior to the Event: Share the ROS with attendees and team members to ensure everyone is on the same page.
- Be Flexible: Be prepared to adjust the ROS on the day of the event if necessary.
Question 1:
- What is a run of show?
Answer:
- A run of show is a detailed schedule that outlines the sequence of events, activities, and segments in a production.
Question 2:
- What does a run of show include?
Answer:
- A run of show typically includes information such as start and end times for each segment, performers or speakers involved, technical cues, and any other relevant details.
Question 3:
- What is the purpose of a run of show?
Answer:
- The purpose of a run of show is to ensure smooth and seamless execution of a production by providing a clear roadmap for all involved parties.
That’s all there is to it! Now you have a better understanding of what a run of show is. The next time you attend an event, take a closer look at the schedule and see if you can spot the run of show. It’s a great way to learn more about how events are planned and executed. Thanks for reading, and be sure to check back again for more event planning tips and tricks!